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Free tools
Calculators and checkers for the decisions that actually move a practice: what to charge, how full the diary really is, what a machine has to earn before it pays for itself, and whether you should be charging VAT at all.
Every one runs in your browser. Nothing you type is stored, sent anywhere, or needs an account. Each tool links to the article that explains the method and names its sources, so you can argue with the numbers rather than take them on faith.
Is my diary as full as I think it is?
Work out what you actually delivered against what you could have sold. Most practices are further from full than they believe.
Diary utilisation calculator
What will my fee actually earn me?
Turn a session fee into a realistic annual take-home, after no-shows, empty slots and running costs.
Practice income calculator
How many patients a week would replace my NHS salary?
Runs the income model backwards from an Agenda for Change band, and shows the number for the whole package rather than just the salary.
NHS salary replacement calculator
What will it actually cost me to set up?
An editable list of the real first-year costs of opening a private practice, with your own rows added on top.
Year one startup cost calculator
Is my practice VAT exempt?
Two questions: your profession, and whether the specific supply is therapeutic. Those decide it for most practices.
VAT exemption checker
Will this machine pay for itself?
Models the two costs supplier calculators leave out: the appointment slot the treatment displaces, and VAT you cannot reclaim.
Equipment payback calculator
Which week does my money run out?
A rolling quarter, week by week: insurer payments in the week they arrive, the Christmas dip, rent and the January tax bill, with a bad-quarter version alongside.
13-week cash flow forecast
What do practices charge in my region?
Median initial assessment fees across the UK, from Northern Ireland at the lower end to London at the top.
UK fee map