About Atlacare
Atlacare. The new name in practice management software.
Atlacare is patient management software for physiotherapists, osteopaths, podiatrists, dietitians, counsellors and everyone else in allied health.
Scheduling, clinical notes, invoicing, online booking, a patient portal and your own clinic website, all in one place that makes sense the first time you open it.
What Atlacare is
One platform that runs the whole practice.
Your diary, with online booking that fills it. Patient records where the history, body charts and outcome measures are already in the right place. Clinical notes shaped around your profession rather than a physio template with the words swapped out. Invoices that go out from the record. A portal where patients book, complete their forms and follow their exercise plan without ringing you. A clinic page on the web that looks like you paid a designer for it.
All of it encrypted, built to UK GDPR, and yours to download whenever you want.
Built with clinicians
Built with the people who do the job.
We didn't build Atlacare alone. It was shaped from the start by conversations with practising physiotherapists and allied health professionals: the people who write six notes between patients, chase the no-show, and do the invoicing at nine at night. They told us what the day actually looks like. We built around that, then went back and asked whether we'd got it right.
17 professions, done properly
Each with its own note fields and tools. A psychologist or counsellor gets DAP, a dietitian gets ADIME, a physio gets SOAP, and nobody builds a template before their first patient.
A real body chart
An anatomical front and back image with markers for pain, tenderness, numbness and referred symptoms, each with a severity. Clinicians draw, so we let you draw.
The unglamorous things
Recalls. Insurance authorisations that track sessions used against sessions authorised. A conversation log for the call you'll need a record of in eight months.
Notes that forgive interruptions
Autosave every thirty seconds, a draft badge, and a warning before you lose anything. And safeguarding flags that behave the way a duty of care requires.
That list isn't a feature dump. It's what's left after a lot of conversations with people who were generous with their time.
Simple by default
Simple and easy to use from day one.
Powerful and complicated are not the same thing, and somewhere along the way the industry started treating them as if they were.
Atlacare is set up before you arrive. Note shells come pre-configured for your profession. Online booking works out of the box. The form library has sixteen ready-made intake, consent and screening forms you can send today and edit later. Sign-up runs through a seven-step wizard that takes minutes, and a checklist tells you what's left.
Then it stays quick. A + New quick-create button and keyboard shortcuts from anywhere in the app. The calendar opens to day view on your phone, which is where you actually check it. Save bars stick to the bottom of the screen, and touch targets are sized for a thumb between patients.
Atlacare is built the way software gets built now: fast, mobile first, one clear idea per screen. GDPR isn't a compliance module we bolted on afterwards. Consent, retention, audit trails and encryption were in the first version of the database. Your clinic page, your patient portal and your booking flow were designed together, so they behave like one product rather than three acquisitions.
You won't need an implementation call or a week of evenings.
Switching is easy
Switching to Atlacare, step by step.
The reason people stay on software they've outgrown is rarely the software. It's the thought of moving. So we built the moving part properly, and it's live now.
The import wizard has purpose-built presets for Cliniko, Jane, WriteUpp, Carepatron and Pabau. Export your patients, drop the file in, and Atlacare recognises the columns for you.
- Source and upload - pick where you're coming from and drop in the export.
- Map and match - columns are recognised for you; "Dr S. Patel" and "Sarah Patel" end up as the same person.
- Preview and done - records process in batches with live progress, and GDPR consent is handled as they land.
Then there's the promise on the other side. Your data stays yours. A CSV export of your patients whenever you want it, and a core record for any one patient, role gated and audit logged. There's no exit fee and no export ticket to raise. We'd rather earn next month than trap you into it.
Coming from somewhere specific? Our help centre has a step-by-step guide for each of the five platforms.
Your data, protected
How your data is kept safe, and who can see it.
Health data is special category data, and we treat it that way everywhere rather than just on the pricing page. Patient data is encrypted in transit and at rest, and the database is backed up every night. GDPR is built into the system itself: consent tracking, UK record-retention rules, right to erasure, subject access requests, and an audit log of every significant action.
Access is properly scoped. Separate owner, manager, practitioner and receptionist roles, three levels of note visibility, and confidential notes that only the treating practitioner and the owner can open. You can turn on two-factor authentication with an authenticator app and backup codes.
Analytics never touch patient data. Clinic URLs contain patient identifiers, so Google Analytics is blocked from every clinical screen by design. It runs on our public pages only, and your patients' details never reach a third-party analytics tool.
On AI
Does Atlacare use AI?
No.
There's no AI in Atlacare, no AI scribe or note-writing assistant, and none is planned. Clinical note assistance means sending real consultation text to somebody else's servers and trusting what comes back. We don't think that's right for patient records, for three reasons.
We need to know exactly what happens to that text. Who keeps it, for how long, and what it can be used for. Vague answers aren't good enough when the words belong to your patient.
It has to be as secure as everything else. Your records are encrypted, access-controlled and audit-logged, and we're not making an exception for the one feature that would handle the most sensitive text in the record.
It has to be right. AI still gets things wrong, and confidently. In a clinical note a misheard dose or a symptom on the wrong side goes into someone's health record, with your name at the bottom. Usually-accurate isn't good enough when care depends on it.
So your notes are written by you, stay in Atlacare, and are never sent to an AI service. There's no AI provider on our sub-processor list. We think that's the right way round.
The roadmap
What we're building next.
We're not finished, and we'd rather say so than pretend.
Video consultations
LiveShipped in October 2026. Private 1:1 video calls in the browser, in the same diary, never recorded.
Accounting sync
SoonXero, QuickBooks and Sage, so the books can look after themselves.
Custom domains
SoonServe your Atlacare clinic page from your own web address.
Profession content libraries
SoonThe charts, exercises and templates you reach for, already there for your discipline.
Beyond that there's the bigger plan: integrations with the tools you already pay for, partnerships with the bodies and suppliers that serve allied health, and member perks that make being on Atlacare worth something past the software itself.
The goal isn't another app. It's an ecosystem for allied health professionals, where the practice runs, the admin disappears, and the things around your practice get easier too. We'll build it in the open, and you'll watch it arrive.
Talk to us
Have a suggestion? We'll actually listen.
One advantage of being small and new: when you email us, you reach the people who build it. No ticket queue that closes itself, no "we'll add it to the backlog" from someone with no say in the backlog. If the intake form needs one more field, or your professional body requires a note format we don't have, or something takes three clicks when it should take one, tell us. We don't hear that as a complaint. It's the most useful thing you can send us.
Tell us what you need. We read every one.
Try it first
Try it before you commit to anything.
Atlacare is live. Start on the free plan and have a proper look around before you commit to anything.
The Free plan gives you up to 20 active patients with no card and no expiry. It isn't a trial, it's just a free plan. Have a look around, import your list, and see whether it fits.
Paid plans start at £25 a month, billed in pounds, cancel whenever you like. See pricing.