Patient management software for physiotherapists
Atlacare brings scheduling, SOAP notes, outcome measures and billing into one secure place, so your record-keeping keeps up with your caseload. Built in the UK, GDPR-compliant, available now.
Free for up to 20 active patients. No card needed.
Right shoulder pain for 6 weeks, worse reaching overhead.
Painful arc 70–120°. Hawkins-Kennedy positive.
Rotator cuff related shoulder pain.
Loading programme. Review in 1 week.
Atlacare is patient management software built around how physiotherapists actually record care: structured SOAP notes, a body chart, pain scores and validated outcome measures on one patient record, ready before the patient sits down.
- ~63,000
The HCPC regulates around 63,000 physiotherapists across the UK (hcpc-uk.org)
Poor record-keeping is one of the most common themes in HCPC fitness-to-practise concerns, which makes clear, contemporaneous notes a professional safeguard (hcpc-uk.org)
Designed for physiotherapists
SOAP notes with a body chart
Record subjective and objective findings, mark pain, tenderness and referred symptoms on an anatomical body chart, and log a 0 to 10 pain score. Notes lock and version, so your record is defensible.
Outcome measures that trend
Capture PSFS, NDI, ODI and DASH at each review, alongside a 0 to 10 pain score on every note, and see the change over a course of care. Patients see their treatment plan and pain trend in their portal.
A diary that reduces no-shows
Online booking, automatic email and SMS reminders, and availability that fits a real clinic week. Patients rebook themselves. You spend less time on the phone.
Treatment plans and a patient portal
Set a treatment plan and share visible notes. Patients see their plan and progress without a single phone call, which keeps them engaged between sessions.
Solo and above
From first appointment to discharge
Book and confirm
The patient books online or you add them in seconds. A confirmation goes out automatically, with a reminder before the appointment to cut no-shows.
Assess and record
Write a structured initial assessment: history, objective findings on the body chart, a working diagnosis and a baseline outcome measure like PSFS.
Treat and track
Each session builds on the last. Re-measure outcomes at review points so progress, or the lack of it, is obvious and documented.
Discharge with evidence
Close the episode with a final outcome score and a clear discharge summary. The record shows the whole journey, ready for any audit or referral.
Outcome measures, built in
Standardised measures make progress objective and support your clinical reasoning. Atlacare scores and trends them for you.
PSFS
Patient-Specific Functional Scale for the activities that matter to this patient.
NPRS
Numeric Pain Rating Scale, captured as a 0 to 10 score on every note.
NDI
Neck Disability Index for cervical presentations, scored as a percentage.
ODI
Oswestry Disability Index for low-back presentations, scored as a percentage.
DASH
Disabilities of the Arm, Shoulder and Hand questionnaire for upper-limb presentations.
Record-keeping that meets HCPC expectations
The HCPC standards of conduct, performance and ethics expect full, clear and contemporaneous records. Atlacare is built around those requirements rather than certified by anyone.
Read the HCPC standards- Standard 10 asks you to keep records that are full, accurate and completed promptly. Autosave and note-locking help you record contemporaneously.
- Every record edit is audit-logged, and locked notes keep a version history, so you can show what was written and when.
- Consent, data retention and the right to erasure are handled in line with UK GDPR, with data encrypted in transit and at rest.
- CPD activity can be logged alongside your clinical work, ready for HCPC audit.
Frequently asked questions
Does Atlacare use SOAP notes?
Yes. Physiotherapy defaults to SOAP notes, with an anatomical body chart and a 0 to 10 pain score built into every note. If you prefer a different structure, note formats are configurable per practitioner, so a multidisciplinary clinic can run several formats side by side.
Which outcome measures are supported?
Atlacare scores the PSFS, NDI, ODI and DASH questionnaires and trends them across a course of care, and every note carries a 0 to 10 pain score. Patients see their treatment plan and pain trend in their portal between appointments.
How is my patient data protected?
All data is encrypted in transit and at rest, with role-based access, an audit trail of key actions and nightly backups. Health data is treated as special-category data under UK GDPR, with consent tracking and retention rules. The clinic owner can download patient data as a CSV at any time.
Can I move my records from another system?
Yes. Atlacare imports patients from Cliniko, Jane, WriteUpp, Carepatron and Pabau, and matches your practitioners for you. The import wizard is guided and self-serve, and we can help you with the switch.
How much will it cost?
There is a free plan for solo starters covering up to 20 active patients, with no card required. Paid plans add unlimited patients, the portal, SMS reminders and reporting. Solo is £25 a month (£20.83 a month billed annually), Clinic £49 and Practice £119. Full details are on atlacare.com/pricing.
Get started
Ready to get started?
Atlacare is live. Start on the free plan with up to 20 active patients, no card needed.